Submission of Applications for OCI service at the Consulate :
0900-1200 hrs on all working days.
GENERAL INSTRUCTIONS FOR FILLING THE FORM
Applicants are advised to read the instructions before filling the OCI application. The OCI application has three Parts i.e. Part A, Part B and Part C. Part A has to be filled in for each applicant of the family and Parts B and C are common for all applicants of the family. Part A of the OCI application form is to be submitted on-line by the applicants whereupon a registration number will be generated which may be called Reference Number. Once Part A is submitted on-line, the applicant cannot make any changes to it.
Documents to be Submittedby applicant in person (One set, arranged in following sequence before submission)
Application Form Part A, Part B and Part C duly filled
Photocopy of Passport (submit original Passport for verification)
Photocopy of Residence Card/Alien Registration Card in case of non-Japanese foreign national ( submit original for verification)
Four photographs of size not less than 5cm x 5cm or 2 inches x 2 inches in white/light background, one each pasted on the application form and two spare.
Birth Certificate and Family Register (koseki shohon), , duly attested by MOFA with English translation (submit original Birth Certificate, Family Register for verification).
All documents should be self-attested by the applicant.
In addition, any one or more of the following documents will be required to establish your Indian Origin or link to Person of Indian Origin in sequence as given below.
Photocopy of Passport of parents/grand parents (submit original Passport for verification)
Proof of relationship with parents/grand parents (submit original proof for verification)
Photocopy of documents in case there has been a change in Name/ Surname along with its English translation
Photocopy of previous Indian passport (submit original Passport for verification)
Photocopy of House Registration Certificate (or any other secondary proof) and its English translation (submit original House Registration Certificate/ any other secondary proof for verification)
A written/typed letter amplifying or clarifying any other aspect of Indian origin, based on documents submitted.
If applying on basis of OCI Card holder, photocopy of OCI Card and proof of relationship (submit original OCI Card and original proof of relationship)
Indian Passport of applicant/parents/grandparents is primary documentary proof of Indian origin. In case where this is not available, secondary proof (such as House Registration/Domicile Certificate/Revenue records/Education Certificate) may be submitted, which will be subject to verification from issuing authorities. Applicants are advised to have secondary proof attested from concerned government authorities before submitting documents for OCI Card.
Applicants are advised to ensure that no column of the application is left blank. Apart from affixing photographs and signatures at the designated places on the application, it may also be ensured that the requisite numbers of spare photographs of prescribed size are enclosed with the application.
Photograph specification: -
Full front view of the applicant's head and shoulders showing full face in the middle of the photograph
Have a white or light background
The photograph should measure not less than 5cm x 5cm or 2 inches x 2 inches without border
Applicant's signature/thumb impression should not touch outlines of the signature box.
Please note that in case of minors, the signature of either parent should not be there in the signature box. It should only have thumb impression of the minor.
"Procedure of application for registration as OCI cardholder and OCI Miscellaneous Services :-
1. The applicant shall submit the application form online and upload all the requisite documents (self attested), photographs and signature (in case of minors who cannot sign, left hand thumb impression) along with the application.
2. After the applicant submits the complete application online including documents, photographs and signature, the originals of the supporting documents have to be submitted to the Consulate for prior verification.
3. If there is any deficiency in the application/uploaded documents/photograph, the applicant will be informed accordingly and he is required to submit the required documents to the Consulate for further processing. "
Instructions to existing PIO Card holders:-
PIO card scheme has been rescinded with effect from 09.01.2015 and is no longer in existence. All the existing PIO cardholders are deemed to be OCI cardholders with effect from 09.01.2015. All the PIO cardholders have to apply for the issuance of OCI card in lieu of the PIO card and OCI cards are issued without payment of any registration fee. The PIO holders can apply online for OCI card in lieu of PIO card at the following website: https://passport.gov.in/oci/
Fee for OCI services are as under:
Type of Service
Fee in Japanese Yen
Fresh OCI Card
Re-issuance of OCI card
Duplicate OCI card in case of loss/damage of OCI/PIO card
The fee has to be paid in cash in Japanese Yen only. In addition to the above, an additional service charge of JPY350/- will be charged over and above the aforementioned fee.
The entire process takes approximately 6 to 8 weeks. In case of spouses holding foreign nationality, the OCI cards will be issued only after obtaining requisite clearances from India, which take additional time over and above the aforementioned processing time.
The following documents would be required for collection of the OCI card:
1. Current valid passport of the applicant.
2. Cancelled Indian Passport/Cancellation certificate issued by Indian Mission/Post/Ministry of External Affairs.
3. PIO card, if applied on the basis of PIO card.
4. Original fee payment receipt of submission of application.
Note for PIO Card Holders:-
1. As regards submission of application for registration as OCI cardholder in lieu of the PIO card online, the date for submission of online applications by the erstwhile PIO cardholders with PIO cards as on 09.01.2015 has been extended till 31.12.2017. This cutoff date is only for submission of the applications online by the applicants. All erstwhile PIO cardholders are advised to submit the applications online by 31.12.2017.
2. As on date, all PIO cardholders are deemed to be OCI cardholders in terms of the notification issued by MHA on 9th January, 2015. Therefore, the erstwhile PIO cardholder with a valid PIO card as on 09.01.2015 will have to upload only the following documents with his/her application:
* Copy of valid passport
* Copy of the PIO card
3. It may please be noted that the OCI card is a smart card which will facilitate quicker immigration clearance at the Integrated Check Posts and also for obtaining various consular services from Indian Missions. Further, for those residing in India, it will facilitate in availing various services in India.
4. The applicants may submit the applications for OCI card in lieu of PIO card to the Indian Mission/FRRO concerned within the jurisdiction of his/her place of residence. This is in modification of the earlier instructions that they should apply only at the location where the PIO card was issued.
5. While the grant of OCI card in lieu of PIO card will be on gratis basis, the applicants may have to bear only the postage charges and service fee wherever applicable.
6. In cases of erstwhile PIO cardholders, the new foreign passport number (when they get a new passport) may continue to be endorsed on the existing PIO card till the person concerned is issued an OCI card in lieu of the PIO card.